Vacancy: Administrative Assistants At World Health Organization (WHO)
World Health Organization (WHO) is the directing and coordinating
authority for health within the United Nations system. It is
responsible for providing leadership on
global health matters, shaping the health research agenda, setting
norms and standards, articulating evidence-based policy options,
providing technical support to
countries and monitoring and assessing health trends.
Job Title: Administrative Assistants
Vacancy Notice No: AFRO/16/FT96
Grade: G6
Contract type: Fixed-term Appointment
Duration of contract: One (01) Year
Organization Unit: AFRO Africa Regional Office (AF/RGO) / AF/IVE
Immunization, Vaccines and Emergencies (AF/IVE)
Objective of the Programme
To ensure that effective WHO Country presence is established to
implement WHO Country Cooperation Strategies that are aligned with
member States' health
agenda and harmonised with the United Nations country teams.
Description of Duties
Under the overall supervision of the WR and direct supervision of the
Operations Officer in close consultation with the State Coordinator,
the Administrative Assistant
ensures timely support to field operations especially planning,
budget, Imprest, etc and regular monthly reports in conformity with
financial rules and regulations:
Provide operational support for the day-to-day running of the State
office in the areas of budget preparation and monitoring, financial
transactions, transport planning,
assets management, and office maintenance.
Administer the E-Imprest. Ensure proper Implementation of financial
procedures, systems and internal controls according to GSM
instructions and WHO rules. Select
and enter data from a variety of documents, ensure accuracy of
calculations and attach necessary supporting invoices and receipts of
payments and payment
authorization.
Reconcile State office cashbooks and justify any difference in
reconciliation; prepare cash counts to reconcile with the cashbooks on
a monthly basis
Facilitate other field based payments in support of Supplemental
Immunization and other activities and rendering accurate and timely
reports
Handle administrative arrangements for meetings, seminars, workshops
and conferences
Ensure timely procurement of, and payment for, required goods and
services, maintenance of WHO goods and property as well as maintenance
of up-dated inventory
records
Provides assistance to national and international staff and non-staff
on all administrative and financial matters.
Any other duties that may be assigned from time to time.
Required Qualification
Education:
Essential: Completion of Secondary education, preferably supplemented
by a University degree in Accounting, Finance or related discipline.
Desirable: Good knowledge of computerized accounting systems, budgets
or ERPs and professional certification in accounting etc.
Verification of Educational Qualifications:
"In the event that your candidature is retained for an interview, you
will be required to provide, in advance, a scanned copy of the
degree(s)/diploma(s)/certificate(s)
required for this position. WHO only considers higher educational
qualifications obtained from an institution accredited/recognized in
the World Higher Education
Database (WHED), a list updated by the International Association of
Universities (IAU) / United Nations Educational, Scientific and
Cultural Organization (UNESCO).
The list can be accessed through the link: http://www.whed.net/. Some
professional certificates may not appear in the WHED and these will be
reviewed individually".
Skills:
Sound knowledge of office management and administrative skills, good
knowledge of banking regulations and local laws. Specialized knowledge
of WHO
administrative and financial rules, procedures and practices.
Ability to communicate clearly, both verbally and in writing an asset.
Experience:
Essential: At least 5 years' experience commensurate with the duties
of the posts and its grade in an international, public or private
organization of repute.
Desirable: Experience in working with bilateral or multilateral
International Organizations in the country is an advantage
Languages:
Essential: Excellent knowledge of English
Desirable:- Knowledge of the other UN languages
Method of Application
Interested candidates should Click here
https://erecruit.who.int/public/hrd-cl-vac-view.asp?o_c=1000&jobinfo_uid_c=33007&vaclng=en
authority for health within the United Nations system. It is
responsible for providing leadership on
global health matters, shaping the health research agenda, setting
norms and standards, articulating evidence-based policy options,
providing technical support to
countries and monitoring and assessing health trends.
Job Title: Administrative Assistants
Vacancy Notice No: AFRO/16/FT96
Grade: G6
Contract type: Fixed-term Appointment
Duration of contract: One (01) Year
Organization Unit: AFRO Africa Regional Office (AF/RGO) / AF/IVE
Immunization, Vaccines and Emergencies (AF/IVE)
Objective of the Programme
To ensure that effective WHO Country presence is established to
implement WHO Country Cooperation Strategies that are aligned with
member States' health
agenda and harmonised with the United Nations country teams.
Description of Duties
Under the overall supervision of the WR and direct supervision of the
Operations Officer in close consultation with the State Coordinator,
the Administrative Assistant
ensures timely support to field operations especially planning,
budget, Imprest, etc and regular monthly reports in conformity with
financial rules and regulations:
Provide operational support for the day-to-day running of the State
office in the areas of budget preparation and monitoring, financial
transactions, transport planning,
assets management, and office maintenance.
Administer the E-Imprest. Ensure proper Implementation of financial
procedures, systems and internal controls according to GSM
instructions and WHO rules. Select
and enter data from a variety of documents, ensure accuracy of
calculations and attach necessary supporting invoices and receipts of
payments and payment
authorization.
Reconcile State office cashbooks and justify any difference in
reconciliation; prepare cash counts to reconcile with the cashbooks on
a monthly basis
Facilitate other field based payments in support of Supplemental
Immunization and other activities and rendering accurate and timely
reports
Handle administrative arrangements for meetings, seminars, workshops
and conferences
Ensure timely procurement of, and payment for, required goods and
services, maintenance of WHO goods and property as well as maintenance
of up-dated inventory
records
Provides assistance to national and international staff and non-staff
on all administrative and financial matters.
Any other duties that may be assigned from time to time.
Required Qualification
Education:
Essential: Completion of Secondary education, preferably supplemented
by a University degree in Accounting, Finance or related discipline.
Desirable: Good knowledge of computerized accounting systems, budgets
or ERPs and professional certification in accounting etc.
Verification of Educational Qualifications:
"In the event that your candidature is retained for an interview, you
will be required to provide, in advance, a scanned copy of the
degree(s)/diploma(s)/certificate(s)
required for this position. WHO only considers higher educational
qualifications obtained from an institution accredited/recognized in
the World Higher Education
Database (WHED), a list updated by the International Association of
Universities (IAU) / United Nations Educational, Scientific and
Cultural Organization (UNESCO).
The list can be accessed through the link: http://www.whed.net/. Some
professional certificates may not appear in the WHED and these will be
reviewed individually".
Skills:
Sound knowledge of office management and administrative skills, good
knowledge of banking regulations and local laws. Specialized knowledge
of WHO
administrative and financial rules, procedures and practices.
Ability to communicate clearly, both verbally and in writing an asset.
Experience:
Essential: At least 5 years' experience commensurate with the duties
of the posts and its grade in an international, public or private
organization of repute.
Desirable: Experience in working with bilateral or multilateral
International Organizations in the country is an advantage
Languages:
Essential: Excellent knowledge of English
Desirable:- Knowledge of the other UN languages
Method of Application
Interested candidates should Click here
https://erecruit.who.int/public/hrd-cl-vac-view.asp?o_c=1000&jobinfo_uid_c=33007&vaclng=en
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